Shipping, Receiving & Logistics Coordinator

Vitacore is seeking a detail-oriented and hands-on Shipping, Receiving & Logistics Coordinator to join our fulfillment team. This role plays a key part in ensuring that materials and products move accurately, efficiently, and on time across all Vitacore operations.

The ideal candidate will have a strong background in global shipping and logistics, excellent organizational skills, and a collaborative mindset. You will work closely with project managers, buyers, engineers, and customers to coordinate shipments, manage warehouse operations, and support internal logistics functions.

This is anon-supervisory, cross-functional position that requires both independence and teamwork in a fast-paced environment.

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·        3–5years of experience in global shipping/logistics (ocean, air, courier); 5+years in shipping & receiving preferred.

·        Strong understanding of customs processes, HS codes, country of origin, Incoterms2020, and hazardous goods transport.

·        Proficient in Microsoft Office 365 and ERP systems; Power BI experience is an asset.

·        Excellent organizational, communication, and problem-solving skills with a focus on customer service.

·        Ability to lift up to 50 lbs and stand for extended periods.

·        Team player with strong attention to detail and the ability to work independently in a fast-paced, changing environment.

·        Willingness to travel to other sites in Canada and flexibility to assist across multiple business functions.

Logistics Coordination

• Plan, schedule, and manage all inbound and outbound shipments (domestic and international) for projects, including PO/WO parts and vendor onboarding.
• Negotiate freight rates, prepare competitive bids (RFPs), and maintain relationships with carriers and logistics providers.
• Prepare and maintain shipment documentation (bills of lading, customs paperwork, HS codes) and ensure compliance with Incoterms 2020 and regulatory requirements.
• Track and trace shipments, monitor delivery status, and communicate updates to stakeholders.
• Review freight invoices, create freight POs, and assist with freight spend analysis.

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Shipping& Receiving Operations

• Inspect, verify, receive, and record incoming goods, updating internal spreadsheets and systems.
• Prepare, pack, and label outgoing shipments according to company and regulatory standards.
• Load and unload trucks, arrange pickups, and organize goods for distribution.
• Maintain accurate inventory records and replenish stock as needed.

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Warehouse& Fulfillment

• Organize warehouse and yard areas, stock shelves, and maintain a clean, safe workspace.
• Assist customers and internal teams with order inquiries and logistics information.
• Operate warehouse equipment including Raymond Reach trucks, counterbalance forklifts, and other material-handling machinery.

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